March 12, 2026 Minutes

March 13, 2026

Opening Prayer – Dallin Gamble called the meeting to order at 7:00 PM. The opening prayer was offered by Mike Miller. In attendance were Commissioners Mike Miller, Dallin Gamble, and Kyle Jacobs. Commissioner Wynn Whitmeyer joined via phone. Commissioner Jim Deuel excused. Fire Chief Nic White. BC Mitch Bingham, and Corey Albertson. Attorney Dennis Wilkinson, and Office Manager Amanda Albertson took minutes.

Pledge of Allegiance – Dallin lead the pledge of allegiance.

Reading of Agenda – Fire Chief Nic White requested to adjust the agenda to move Robert Rena to the beginning of the meeting. Mike motioned to amend the agenda by moving Robert Rena to the beginning of the agenda as prepared. Kyle seconded and voting was unanimous by Mike, Dallin, and Wynn in the affirmative.

Approval of Minutes – Kyle motioned to approve the meeting minutes from February. Dallin seconded and voting was unanimous by Mike, Dallin, and Wynn in the affirmative.

Budget Review: Nile was absent, Amanda gave the budget report. Currently we have spent 58% of the budget. We have spent a large portion on the Station 2 rebuild as we are covering expenses as we work through the process with the insurance company. Dallin motioned to approve Payroll in the amount of $147,709.68 and Expenses in the amount of $53,605.24 for a total of $201,314.92. Kyle seconded and voting was unanimous by Mike, Dallin, and Wynn in the affirmative.

OLD BUSINESS:

Ririe Station Update with Doil from Bateman Hall. Review of bids for sub-contractors, we had about 6 contractors per trade put in. That is a very good amount of interest in working on this project. Review of the budgeted numbers. We need a signature to execute the contract to move forward with sub-contractors and get contracts set. Also requesting signature on the Special Inspector contract. Dallin signed both contracts, Doil will get us final copies of both. We are shooting to have this project done by the end of October.
- Bateman Brothers are planning on starting dirt work on Monday. We can start the site work; however, we are limited without the building permits being completed yet. There has been correspondence with the State on the permits, we are hoping to have them finalized early next week.
Station Security: Chief White followed up from last month’s meeting that he reached out to some other businesses for quotes. At this time the only company to return a quote was OMNI Security. Discussion that the quote differences and whether they are offering the equivalent products and services between the quotes to be comparable. Chief White will inquire some more about the quotes and will bring more information back at the next meeting.

NEW BUSINESS:

Robert Rena w/Robert Hardy FY25-26 Audit Report – In light of some fraud that has recently come to light in surrounding areas, I just want to give a reminder that it is important to make sure you are aware of where tax dollars are being spent. Make sure you are reviewing purchases and initial paperwork once you review them. Full review of FY25-26 Budget Audit, with no concerns noted.
Old Madison Ambulance: Roberts Fire inquired about the purchase or donation of one of the older Madison ambulances not currently in daily service for use as a QRU, with possible future BLS transport use. Commissioners discussed Roberts Fire’s current licensing status and potential transport licensing. Attorney Dennis Wilkinson expressed concerns regarding another agency operating an ambulance identified as Central Fire. The district also has a second older ambulance currently being used for parts. A motion was made by Mike to sell the parts ambulance and table the sale or donation of the other ambulance to Roberts Fire for now, Kyle seconded and voting was unanimous by Mike, Dallin, and Wynn in the affirmative.

FIRE CHIEF REPORT:

BC Mitch Bingham and I made a trip to the Pierce Manufacturer to review the new engine truck build. It was a very informative trip; we were able to go over the options and specs one by one. The truck is slated to be completed in October.
I just wanted to put on your radar for next budget, our SCBA’s are getting close to their life cycle and end of warranty period. We need to think about replacing the SCBA’s. There is a program through MES we can set up a payment plan, in talking to banks around the area we may have some additional options for payment. I will bring back more information on the pack replacement quote and payment options once we have more information.

– Battalion Chief input – Nothing at this time.

ASSISTANT CHIEF REPORT: Amanda reporting as Jared is attending the Farmer-Merchant Recognition Banquet.

We had 143 Incidents for February, 111 EMS and 32 Fire. Of the 111 we are able to bill 49.
Jared has been working on upfitting the new ambulance and ordering equipment needed for the ALS license. Last bit he needs to finalize is the medications we need; he will be checking the local pharmacies for availability and pricing.

DEPUTY CHIEF REPORT: Amanda and Chief reporting as Joe had a previous engagement.